OCR capture from every channel
The system receives paper, PDF and e-mail invoices through one entry point. It reads them with OCR and links the page image to the data.
Invoice automation with OCR
Invoices, with OCR, through to posting.
Capability
The invoice arrives. The system handles it.
The system carries each invoice from receipt to ledger posting. Paper, PDF and e-mail through one entry point, every step logged.
Functions
From receipt to posting.
The invoice arrives. The system handles it. OCR capture, matching, approval and posting, with a human decision only for the exceptions.
System
Not a fixed package.
No system is an off-the-shelf product. Each one is shaped to the client's operation. We connect it to the revenue system, the database and the internal control systems. We extend it with further functions and connections as the operation requires.
Functions
From receipt to posting.
Line-item OCR extraction
The system extracts the header, tax data and every line item. It learns each supplier format. An uncertain field goes to review.
Three-way matching
The system compares the invoice with the order and the goods receipt. A matching item moves on. A mismatch goes to the exception queue.
Approval routing
By rule, the right approver receives the invoice. Amount limit, cost center and delegation are configurable. Every decision is logged.
ERP posting and audit trail
The approved invoice posts to the accounting system with its coding. The system logs every step from source file to posting. An audit takes one click.
Outgoing invoicing and payment tracking
The system issues invoices from completed work, matches incoming payments, and flags late ones. It works in both directions with the invoicing system and the bank.
System
Not a fixed package.
No system is an off-the-shelf product. Each one is shaped to the client's operation. We connect it to the revenue system, the database and the internal control systems. We extend it with further functions and connections as the operation requires.
- Revenue system, invoicing, ERP and SAP connections.
- Your own database and existing applications, with no migration.
- Internal control, permissions and logging by the organization's rules.
- New functions and new connections at any time, at the pace of the operation.
Questions
Direct line:+36 30 891 1704
What is invoice automation with OCR?
The system reads paper, PDF and e-mail invoices with OCR, extracts the line items, matches them with the order, routes them for approval, and posts them to the accounting system.
Which invoicing and ERP systems does it work with?
The existing ones. The system connects to the invoicing tool, the accounting system, the ERP and the bank, with no migration.
What happens to uncertain data?
It goes to human review. The system marks the uncertain field, shows the page image next to it, and logs the decision.
How long does deployment take?
The first working version stands up within days. After that a new supplier format or connection goes in every week.